Executive Assistant

To apply for this job, complete the form below and send us your CV.

You will be required to provide administrative support the CEO and executive team, ensuring matters are carried out in a confidential, sensitive and efficient manner, enabling them to achieve their business objectives.

Duties and Responsibilities:

• Act as a first point of contact for those approaching the CEO's office, responding and redirecting incoming enquiries as appropriate
• Provide secretarial support involved in ensuring the smooth running of the Chief Executive's office
• Attending meetings with and on behalf of the CEO, as and when required, taking and circulating minutes and following up on action points and ensuring the CEO is well prepared
• Responsible for proactively organising and maintaining diaries, which will include making appointments, setting up meetings, and making necessary travel arrangements
• Deal with incoming emails, faxes, post and general enquiries and requests along with screening telephone calls, and welcoming visitors.
• Undertake a broad range of desk research and projects as required, preparing presentations for internal/external events, speaker events etc
• Production of accurate and timely correspondence, reports and presentations on behalf of the Director and administration of projects as necessary.
• Manage the Operations Director’s emails – prioritising and responding to emails on his behalf
• Investigate issues and requests - gather information and produce draft responses
• Manage the budget administration for the Chief Executive

To be considered for this role you will need to demonstrate:

* Significant experience supporting CEO and/or other Senior Executive of a major company.
* Minute taking experience ideally short hand.
* Will have experience of diary management, travel booking and coordination of internal and external events.
* Ability to research, analyse and interpret general business periodicals, professional journals, annual reports etc.